Software Documentation

• 09.18.2025 Byga Documentation Summary

  This document provides a comprehensive overview of the Byga platform's functionalities for administrators, team managers, families, and coaching staff.

• Byga App Instructions for Families and Managers Document

  This document provides a comprehensive guide to using the Byga web and mobile applications for team staff managing and families participating in sports teams.

• Byga Centralized Practice Scheduling Document

  This document outlines how Byga can be used to centrally create, publish, and manage a club's practice schedules. It covers two main stages: draft practice schedules and published practice schedules, detailing how different aspects of scheduling are managed in each stage.

• Byga Club Calendars and Scheduling Tools-Admin Document

  This document outlines how club administrators can use Byga's scheduling tools.

• Byga Club Library Document

  The Club Library allows users to access shared collections of resources. Access methods vary based on user permissions.

• Byga Collaborative Pro Planner Document

  This document details the features and usage of Byga's Pro Planner tool which is designed for coaches, managers, and schedulers to coordinate and synchronize schedules for field requests and game scheduling.

• Byga College Recruiting Tools Administrator Document

  This Byga document outlines the administrator features and functionalities of the Byga College Recruiting platform.

• Byga Communication Tools - Embedded Communication in Byga Workflows Document

  This Byga document outlines the platform's embedded communication tools, specifically focusing on how Byga Messaging and System Email Notifications are integrated into various administrative workflows.

• Byga Consolidated Financial Center Document

  This document provides an overview of the platform, including the Summary tab which shows payment activity, refunds, total due, quick access warnings, and payment graphs. It also details payment type filters (All, Failed, Refunded, Disputed, Pending Payments) and date filters.

• Byga Custom Forms Management Document

  This document outlines how to create and manage custom forms within the Byga system.

• Byga Custom Invoices for Admins Document

  This document outlines how administrators can use the Byga system to create and manage custom invoices.

• Byga Data Collector Document

  This document outlines the workflow for managing data collection in Byga, a system used for gathering player information. It covers creating, editing, activating, and managing data collectors, as well as handling the collected data.

• Byga Discount Code Management Document

  Discount codes can be limited by time, quantity, specific registrations, and specific people. Discounts can be a set dollar amount or a percentage. The document provides a table of typical use cases, including marketing promotions and financial aid.

• Byga DOC Dashboard Document

  This document outlines the features of the Byga DOC Dashboard, a tool designed to consolidate a club's team competitions and practice overviews. Provides a weekly schedule of games with sorting options by team, coach, home field, and match day. Helps identify coach conflicts.

• Byga Eligibility Framework and Best Practices Document

  The document provides Best Practices with the Eligibility Framework, outlining a typical workflow for addressing failed payments, from automated reminders to direct contact and, if necessary, marking players ineligible or eventually removing them from rosters.

• Byga Facility Management for Admins Document

  This document outlines how administrators can manage club facilities within the Byga system for practice and game scheduling.

• Byga Form Tagging Document

  Byga Form Tagging explains how clubs can use digital marketing tags (like Google Tag Manager and Facebook's Meta Pixel) on their public-facing Byga forms (for Tryouts, Registrations, and Custom Forms) to track user activity and measure advertising effectiveness.

• Byga General Settings for Admins Document

  This document outlines the general settings available to administrators within the Byga platform. Settings include Basic Settings, Roles and Permissions, Club logos, Club Emails, Club Notifications, and Custom Fields.

• Byga Group Management Document

  This document outlines how Byga Groups function for administrators, offering messaging and calendaring capabilities beyond standard user roles and permissions.

• Byga Integration - Uniforms with Soccer.com for Admins Document

  This document provides an overview of the Uniform Ordering Integration example. Byga acts as the central source for team, player, and contact information, reducing manual updates and accelerating uniform orders.

• Byga Invoice Management Document

  This document outlines the features and functionalities of the Byga invoice management system leveraged across various Byga workflows (e.g., Team Invite Registration, Custom Forms, Programs, Tryouts, Custom Invoices) and the different states an invoice can have.

• Byga Monitoring Tools for Admins Document

  This document outlines the Byga Admin Monitoring Tools: Security Compliance Monitoring, Eligibility Monitoring, Export Monitoring, and Undeliverable Emails.

• Byga Player Management for Admins Document

  This document outlines how administrators can manage player information within the Byga system.

• Byga Program Registration Management Document

  This document serves as a guide for managing player registrations and rosters for programs using shareable forms within the Byga system.

• Byga Season Management Workflow Document

  This document outlines the process of managing seasons within the Byga platform. It covers creating, viewing, updating, and transitioning between seasons, as well as the impact of seasons on various Byga workflows.

• Byga Site Builder for Admins Document

  This document outlines the Byga Site Builder, a website building solution for youth sports clubs designed for fast implementation with pre-built templates, high performance, and easy content management. It's an optional add-on. Users with "Manage Website" permission can access the Site Builder.

• Byga Survey and Evaluation Workflow Management Document

  This document outlines how Byga can be used to create and manage various types of surveys and evaluations, including Club Surveys, Coach Evaluations, Player Evaluations, and Player Self-Assessments.

• Byga TeamCFO - Team Payments, Financial Accounts and Spend Cards for Club and Team Admins Document

  Byga TeamCFO - Team Payments, Financial Accounts and Spend Cards is an optional add-on designed to assist club teams with budgeting, payments, and financial oversight for compliance.

• Byga Team Invite Registration Management Workflow Document

  This document outlines how to set up, monitor, and manage competitive team registrations within the Byga platform.

• Byga Teams Directory Management for Admins Document

  This document is a guide for administrators on managing teams within the Byga system. It covers various aspects of team management, from creating and organizing teams to managing staff, player contacts, and team-specific settings.

• Byga Third-Party Registration Insurance and Medical Insurance Document

  This document outlines the integration of two insurance options (Registration Protection & Accident Gap Medical insurance) by ViCoverage into the Byga Team Invite Registrations. These options support clubs with no or limited refund policies and help families cover medical expenses from injuries.

• Byga Third-Party Registration Insurance and Medical Insurance Document

  This document outlines the integration of insurance options (Registration Protection and Accident Gap Medical) provided by ViCoverage, into the Byga Team Invite Registrations. Insurance helps clubs with no or limited refund policies protect their revenue and helps families.

• Byga Tryouts Management Workflow Document

  This document outlines how Byga software can be used to manage tryouts, from initial setup to player evaluation and team placement.

• Byga User Management for Admins Document

  This document, "Byga User Directory Management for Admins," outlines how Byga club administrators can manage user accounts.