Byga Consolidated Financial Center Document

Please click the link for Byga Consolidated Financial Center documentation.

Here are the main points of the file:

• Purpose: The Byga Consolidated Financial Center provides club administrators with a unified view of all payments and payouts from various Byga transactions (registrations, custom invoices, forms, tryouts).
• Overview (Section 1):
  • Summary Tab (2.1): Offers a comprehensive overview of payment activity, including date range selection, total payments, refunds, total due, quick access warnings (e.g., failed payments, open disputes, un-paid out processing accounts), payment graphs, and payments by purpose.
  • Payment Type Filter (2.2): Allows filtering payments by "All Payments," "Failed Payments," "Refunded Payments," "Disputed Payments," and "Pending Payments."
  • Date Filters (2.3): Provides various date filters (Today, Yesterday, Last 7/30 Days, This/Last Month/Year, All Time, Custom Range) for payments and payouts.
  • Download (2.4): Enables exporting data to a .csv format for analysis or import into accounting systems.
• Payments (Section 2):
  • Displays detailed information for each transaction (Date, Type, Name, Email, Purpose, Method, Source, Account, Amount, Fee, Net, Paid Out status, Invoice, Invoice Status).
  • Refunded Payments (2.1): Groups refunds with their original payments for reconciliation.
  • Failed Payments (2.2): Shows failed payments (in red, with attempted amount in brackets) and can be filtered to show only those on active invoices.
  • Disputed Payments (2.3): Groups disputed payments with their original payments; dispute status can be Open, Won, or Lost.
  • Payments Download (2.4): Offers two download formats:
    • Separated (2.4.1): Payments and associated refunds/disputes are on separate rows, grouped by the original payment date.
    • Consolidated (2.4.2): Each line is based on the original payment date, with refunds and disputes grouped on the same line.
• Payouts (Section 3):
  • Shows amounts transferred to the club's bank account, with details like Arrival Estimate, Initiated date, Account, Destination, Payout ID, Amount, and a "View Payments" link.
• Refunds (Section 4):
  • Dedicated tab to view all refund transactions, including a link to the related invoice.
  • New in 1Q2024: Includes a "Refund Category" column for filtering and reporting.
• Disputes (Section 5):
  • Dedicated tab to view all disputed payments, with their status (Open, Won, Lost) and a link to the related invoice.
• Invoice Items (Section 6):
  • Provides a detailed view of individual items that make up an invoice (Date, Invoice ID, Status, Player ID/Name, User Name/Email, Team Name, Purpose, Category (new in 1Q2024), Type, Amount, Description, Paid/Used percentage).
• TeamCFO (Section 7):
  • Summarizes team invoices created in the Planning tab of teams.
• Invoice Management (Section 8):
  • Byga provides capabilities to manage invoices, which are documented separately in the "Byga Invoice Management Module" document.
• Settings (Section 9):
  • Notification Settings (9.1): Configures email summaries for failed and disputed payments.
  • Category Settings (9.2 - New in 1Q2024): Used to define Adjustment and Refund Categories (accounting codes).
  • Advanced Settings (9.3): Defines the default statement descriptor prefix.
  • Bank Accounts (9.4 - New in 3Q2024): Bank account setup and access moved to the Financial Center from Club Settings, allowing management of various payment processing accounts.
• Miscellaneous (Section 10):
  • Permissions (10.1): Access to the Consolidated Financial Center is controlled by specific "Financial reports" permission in Registration permissions. Additional permissions are needed for bank account settings.