Byga Communication Tools - Embedded Communication in Byga Workflows Document

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Here are the main points of this document:

• Purpose: This document details the embedded communication features within various Byga workflows for club administrators, complementing the general Byga messaging and system notification tools.
• Embedded Communication in Workflows:
  • Tryouts:
    • Compose messages to recipient groups from the Summary tab.
    • Automated messages for accepted, rejected, and waitlisted players.
    • Message individual pools from the Pools tab.
    • Email contacts for individual player submissions from the Players tab.
  • Program Registration:
    • Email pool submissions from the Pools tab.
    • Send system-configured emails with invoice links from the Players tab.
    • Notifications tab allows configuring daily summary or real-time emails for new form submissions to selected club groups/staff.
  • Team Invite (Competitive) Registration:
    • Message all registered or unregistered player contacts from the Summary tab.
    • Customize registration invite messages and set reminder frequency in the Messaging tab.
    • Re-invite unregistered players to resend registration invites.
  • Custom Invoice:
    • Enable automatic periodic reminders for unpaid invoices.
    • Manually send reminders for unpaid custom invoices.
  • Data Collector:
    • Announce (email player contacts and enable mobile app link).
    • Send reminders (email to those who haven't completed).
  • Evaluations and Surveys:
    • Club Survey: Announce (email), Send Reminder (to non-submitters).
    • Coach Evaluation: Announce (email), Send Reminder (to non-submitters).
    • Player Evaluation: Go Live (emails associated coaches).
    • Player Self-Assessment: Go Live (emails player contacts and enables mobile app link).
  • Practice Scheduling:
    • Send Byga Messages to team members participating in a set of practices, with flexible recipient selection based on fields, days, and team roles.
  • Game Field Reservations:
    • Message team members with reserved fields for home games, with flexible recipient selection.
    • Message users who reserved a field (team staff).
  • Competitions:
    • Message team members participating in a competition (team staff as recipients).
    • Message coaches participating in a competition.
  • DOC Dashboard:
    • Message team staff and players participating in a tournament.
    • Message coaches available to cover an event (those without conflicts).
  • Team Directory:
    • Message team members participating in a tournament.
  • Team Page:
    • Message selected team members (one or multi-select teams).
    • Chat tab for read-only team chat stream.
  • Group Page:
    • Message group members.
  • Coach / Manager Directory:
    • Message selected coaches or managers.
• Miscellaneous Settings and Permissions:
  • Users can control individual chat room notifications, device settings for mobile notifications, and system email preferences.
  • Clubs define messaging permissions:
    • Club-wide permissions for sending messages to groups, roles, and teams.
    • Permissions for sending messages to team staff and team contacts.
    • Ability to manage email templates.
    • Ability to schedule email messages for later (New in 1Q2025).
    • Settings for club email addresses and player/system event notifications.
  • Byga Admin can contact Byga Support to enable club chat, SMS notifications, and exceptions for large teams/groups.